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05/10/2016 - Meeting of the Malaga Provincial Committee - Miraflores Bowls Club
FAB MALAGA REPRESENTATIVES MEETING
at Miraflores Bowls Club, Wednesday, 5th October 2016 – 10.30 am
Present: Gordon Adams (Benavista/Umpires), Marion Allen (Benalmadena), John Carr (Benavista), Nick Cummins (La Posada), Margaret and Gordon Kain (Miraflores), Barbara Land (Mijas), Susan Walker (Santa Maria), Garry Aldridge (Don Pablo), Brian Todd (Don Pablo/Team Malaga), Julian Thomas (Lauro), Terry Groom (Benavista)
Apologies: There were no apologies
JC opened the meeting by saying how significant this meeting will be and represents a turning point in Malaga’s history.
1 Approval of Minutes – 25th March 2016
The previous Minutes were approved. There was one amendment, BL pointed out that under Item 4 Mijas don’t think that they will now pay the Federation fees for members.
2 Approval of Delegation’s Accounts (JT)
2.1 JT circulated a comprehensive spreadsheet of the accounts and went through the various items of income and expenditure. He pointed out that Miraflores is the only club not paying the Club Licence fee and that this, for 17 members, was being paid by FAB Malaga.
2.2 Over recent months JC and JT have been trying to set up a bank account in this area similar to Almeria, so far without success. In the meantime, JT is holding the cash in his private account. He pointed out that he was fully registered for tax and at present there isn’t an alternative. The previous account was privately held by Jackie Wright and Diane Chambers.
2.3 JT has created a folder on Google Drive containing copies of accounts, members’ database, club registration forms, and individual player registration forms. This will be kept up to date and a link will be forwarded to all representatives to view and access the information.
2.4 It was agreed that the competitions secretary or whoever is organising an inter-club competition should send a list of entries to JT for him to check the database to ensure that all entrants are federated.
2.5 The Federation has changed its Request for Licences form from Word to Excel which makes it easier to manage. There are spaces for 15 members and JT will ask if this can be extended.
2.6 When a club initially registers, there is a requirement to make a return of committee members every 4 years. This could, of course, change every year. If clubs notify JT of committee changes each year, he will forward to the Federation.
2.7 JC pointed out that Tony Winterton is trying to retire though he still keeps us informed of legislation and gives advice.
3 Review of events for season 2015-2016 (MK)
3.1 MK reported on the success of the recent Andalucian Championships where there were 57 entries and members from 8 of our clubs out of 9 travelling to Mojacar. Total entries from Malaga were 138 and from the whole of Andalucia 431 which is double the entry for the Nationals.
3.2 The Finals Winners are as follows:
Gents Singles Gordon Kain Miraflores
Ladies Singles Gayle Gilkes Benalmadena Ladies Singles runner up Ella More Benavista
Gents Pairs Gordon Kain Miraflores Garry Aldridge Don Pablo
Ladies Pairs Pat Fisher Santa Maria Simone Morgan Santa Maria
Mixed Fours Barbara Land Mijas Alan Gateshill La Posada Nick Cummins La Posada Mary Detheridge Miraflores
There are a total of 13 winners representing 7 clubs, but MK stressed that all who took part are winners.
The Man of the Tournament was Gordon Kain, Miraflores, and the Lady of the Tournament was Pat Fisher, Santa Maria.
3.3 JC thanked MK who had driven the whole event. MK showed the glossy brochure which had been provided. GK expressed his thanks and said how important the support of so many colleagues had been, especially on the last two evenings.
4 Latest developments in Federation matters (GK)
5 Plans for the AGM and open meeting on 9th November 2016 (MA)
6 Future structure (MK)
6.1 MK provided a flow chart showing a proposed structure for the committee, along with a series of job descriptions for the key posts.
6.2 She stressed that we need to look at this and move forward in a professional way and that anyone can be nominated and elected to the new committee. Bowlers would be running bowling.
6.3 The proposed format consists of 3 levels:-
6.4 Clubs will still be responsible for running their own Opens and, in collaboration with the new managing group through a standardised system, these will be included in the calendar of events.
6.5 A support package and guidelines will be provided to each club in order to standardise and provide a formal structure.
6.6 Problems about changing from the old structure, especially with 3 clubs being privately owned, were discussed. JC felt that we should not dwell on problems but move forward to a better and easier future.
7 Malaga Cup (SW)
The Malaga Cup this year will start immediately after the Miraflores Open on Monday, 21st-27th November 2016 and be held at Santa Maria BC which is easier for SW to organise. There will be Ladies and Gents Pairs and Mixed Fours. This year, as previously, it will be for 2016 Federated members.
8.1 Presidents 4s will be organised by Dine Warn. She has already sent out the League Fixtures for 2016-2017.
8.2 The Team Malaga meeting will be postponed until after the 9th November, in the meantime BT will e-mail his players and everything will carry on as previously.
8.3 JT brought along a Guide produced in 2004 by Tony Winterton, setting out accident insurance and issues for clubs. JC to ask TW if he could update this as it would be very useful for clubs to have a copy.
8.4 MK asked for copies of any forms in use (eg for umpires) to be forwarded to her.
The meeting closed at 12.35 pm. Date of next meeting – AGM/Open Meeting 9th November 2016
Marion Allen, FAB Malaga Secretary 6th October 2016
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